Paradise Beach Weddings is a dba of Servant Holdings, a Florida LLC.
Paradise Beach Weddings
1714 Fern Palm Drive
Edgewater, FL 32132
CONTRACT TO BE SENT FOR SIGNATURE
This is an agreement between Paradise Beach Weddings (www.paradisebeachweddings.net) referred to as “PBW” and Client Name referred to as “Client”, and will be effective as of: Contract Date.
PBW will provide a service based on the extensive background in all expects of wedding planning and provide access to a full range of related product and service contacts.
PBW requires that all vendors are selected from our preferred list of wedding service providers. These wedding service providers have demonstrated superb professionalism in building successful business relations with PBW and its clients.
The Client has indicated that the couple will be getting married or having a ceremony of some type on the Wedding Date and requested the services of PBW.
The Client and PBW agree to the following:
Services provided will vary from wedding setups on the beach and other locations, this may include arches and other decorative options officiant services, photography, marriage license filing, ceremony music, wedding planning services. Since the range of services is broad, and often changes are made, the invoices from PBW, sent to and paid by the Client, will reflect the actual deliverable services from PBW to Client.
Should PBW or one of PBW’s subcontractors provide photography and photos of your ceremony/reception, PBW owns the original copyright to all images created. Unless otherwise noted, PBW gives permission to the Client to post photos online and make prints. The Client may use or reproduce the photos in any manner that they choose. The Client may not sell the photos.
Photographs are supplied to the Client on a USB thumb drive or via “the Cloud” within two weeks of the wedding date.
RATES, FEES and CANCELLATIONS/REFUNDS
BOOK A DATE:
You must Book a Date (click here to Book-a-Date) on our website get approval for that date/time as a first step. Once you have a locked in date/time you will need to secure that time with 10 days by paying a non-refundable Save the Date fee.
SAVE THE DATE:
The Client agrees that a $100 non-refundable save the date fee confirms and holds your date and must be paid within 10 days of Booking a Date. Your Save the Date fee will also be used a security deposit against late event starts and rental items not returned after events (see Late Start clause below) . The Save the Date fee may be paid using credit cards through secure payments using SSL through our cloud accounting system invoices, via PayPal or personal checks mailed to the address above. If no fees are accessed for late starts, non returned rental items or other damages, or a partial balance is due to client, PBW will mail a check within two weeks after event date or refund a credit/debit card with a $5.00 charge deducted from refund amount.
Beach Weddings are casual, usually if you “google” order of ceremony – you can get an idea of who comes down when. Most Beach Wedding do not require a rehearsal. While Paradise Beach Weddings are wedding planners, this is one of the many ways we help save you money! However, if you must, we will be more than happy to meet with you at your beach location or other designated location. There will be a $100 rehearsal meeting fee in addition to your other invoice costs.
PBW requires the following payment schedule for all engagements/invoices.
From 91 or more days in advance: 25% of estimates/initial invoice amounts or $250 if amount is not known.
From 31-90 days in advance: 50% of estimates/initial invoice amounts.
30 Days in advance: Payment in Full
Final payments plus applicable taxes, “Payment in Full” to Paradise Beach Weddings may be via a check received and cleared or credit card through secure payments using SSL and our website, invoicing system or via PayPal at least 30 days prior to your ceremony. Paradise Beach Weddings will supply a balance due Invoice for all services with payment link.
ALL WEDDINGS MUST BE PAID IN FULL BEFORE SET-UP BEGINS.
If you need to cancel your booking with PBW, we will refund 46 days or greater from your booked wedding date, all payments EXCEPT Your $100 Save the Date fee, Wedding Planning hourly services and any special order items as noted in invoicing as mentioned above in SERVICES. No refunds for cancellations 45 days or less from booked wedding date.
PBW reserves the right to terminate the contract with written notice via email, fax, US mail or in person, in the event that Client does not comply with any of the following contract terms, does not make timely payments, or exhibits conduct that is not conducive to PBW’s business and livelihood. Refunds will follow the CANCELLATION POLICY/REFUNDS above, unless the termination is at the wedding site, on the wedding day and the LATE START or SAFETY terms violated.
Our prices are applicable to ceremonies in New Smyrna Beach, Ponce Inlet, Port Orange or Daytona Beach, Florida. A travel fee may apply to areas outside New Smyrna Beach and Ponce Inlet. Prices may vary outside of the areas listed in Volusia County, Fl.
TERMS & CONDITIONS
IT IS THE RESPONSIBILITY OF THE COUPLE TO HAVE A “BACK-UP” LOCATION IN CASE OF INCLEMENT WEATHER
Unfortunately, we cannot control the weather. We will make every effort to have the ceremony on the beach. If we can wait out a storm for a short period of time, we will. But if we can’t, we will try and move the wedding to your reception venue (*additional travel fee may apply if your site is outside of New Smyrna Beach – *some decorations may not be able to be used at the alternate ceremony site). We are not responsible for finding you an alternative site. Some parts, or all of our set-ups might not be able to be installed during inclement weather. If there is a Hurricane Warning, we would be happy to reschedule the ceremony for another day (based on availability).
We use the finest silk flowers in our arrangements, and in case of rain or high winds, we will move your arch to your reception site within a 10 mile radius. You may also reschedule providing the new date is not reserved.
CHANGING YOUR ORDER:
If you would like to change your order, your total of the new order will be equal or greater than your order now. No changes may be made, except for chairs added, within a week of your ceremony. Extra chairs may be added 2 working days before your ceremony. No substitutions for items previously ordered.
Paradise Beach Weddings have agreed to provide services to you at the specified time. Everyone (including Bride and Groom) should arrive 20 minutes prior to the wedding time. Your guests also should expect that the wedding will start on time. Therefore, a late fee will necessarily be charged for any wedding that does not start within 30 minutes of the specified time. Over thirty minutes late will be assessed a $50 fee; 45 minutes or later $100, and any wedding that has not begun within 1 hour after the scheduled time may be cancelled and disassembled with no refund, at Paradise Beach Wedding’s discretion.
Your set-up is for an hour after your scheduled start time, this allows for your photographer to take pictures of you with your set-up. We strongly suggest at the end of your ceremony to have your photographer do this. Your set-up will be disassembled an hour after your scheduled start time.
Do not forget to bring your marriage license. We will execute and file your license unless you would like to file it yourself.
YOUR LICENSE WILL NOT BE SIGNED UNTIL FEES/INVOICES ARE PAID. AFTER 3 DAYS OF NON-PAYMENT, YOUR UN-SIGNED LICENSE WILL BE MAILED TO THE ADDRESS WE HAVE ON FILE.
Beach Weddings in Volusia County, Florida that have less than 50 total in attendance do not require a beach use permit. Those weddings with 50 or more do require a beach use permit as well as liability insurance. This can be paid by the client or PBW, which would then invoice for the permit and insurance, and this will be determined through discussion with the client.
It is imperative that a safe environment is provided for all Paradise Beach Wedding staff. Clients are responsible for restraining pets from ceremony area (Pets are not allowed on the public beach) and the officiant is not to have any interaction with pets unless approved in advance. If you do get married at the dog beach, (and we love dogs) we can discuss having your dog in the ceremony.
Drunken and unruly bridal party members and/or guests are to be kept away from the officiant. If at any time the officiant feels unsafe or threatened in any manner, or feels that the service can not proceed, they shall leave the ceremony location, regardless whether the services have been rendered in full, and the clients agree and understand that they will be responsible for payment in full of the fee under such circumstances, regardless of whether the ceremony was completed.
This agreement contains the entire agreement of the parties. This agreement supersedes any prior written or oral agreements between The Client and PBW. Only invoices from PBW to client will have supporting services information that support this SERVICES PROVIDED section above on this agreement.
If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited.
WAIVER OF CONTRACTUAL RIGHT:
The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver or limitation of that party’s right to subsequently enforce and compel strict compliance with every provision of this Agreement.
This Agreement shall be governed by the laws of the State of Florida and Volusia County.